Are you an experienced administrative professional looking for an exciting opportunity to work in a dynamic international environment? The British High Commission (BHC) in Nigeria is seeking a highly organized and proactive individual to join their team as a Personal Assistant to the Deputy High Commissioner and Deputy Head of Mission. This is a fixed-term position with the possibility of renewal, offering a unique chance to contribute to the diplomatic mission in Nigeria.
Key Responsibilities
As a Personal Assistant, your primary role will be to efficiently manage and support the Deputy High Commissioner (DHC) and Deputy Head of Mission (DHM) in their daily activities. Your responsibilities will include:
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Diary and Travel Management: Effectively organizing and coordinating the DHC and DHM’s schedules, ensuring optimal use of their time. This includes arranging complex travel itineraries and accommodations.
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Event Coordination: Collaborating with the Residence Manager to plan and execute official events and functions hosted by the DHC/DHM. This involves sending out invitations, monitoring RSVPs, and ensuring smooth event logistics.
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Correspondence Handling: Receiving, prioritizing, and responding to official correspondences, ensuring timely and appropriate communication.
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Meeting Support: Recording meetings and drafting minutes for Senior Leadership Team meetings, Lagos Joint Management Board sessions, and other key discussions.
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Team Management: Line managing and developing the DHC’s drivers, ensuring efficient transportation arrangements.
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Visitor Reception: Welcoming visitors to the Deputy High Commission and providing assistance as needed.
Essential Qualifications and Skills
To be considered for this role, candidates should possess:
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Interpersonal and Customer Service Skills: Strong ability to interact professionally with internal and external stakeholders.
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IT Proficiency: Excellent skills in Microsoft Office Suite, particularly Outlook, to manage communications and scheduling effectively.
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Discretion and Confidentiality: Ability to handle sensitive information with the utmost confidentiality and professionalism.
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Event Management Experience: Proven track record in organizing and coordinating events, demonstrating attention to detail and logistical planning.
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Experience with Senior Management: Background in supporting senior executives or directors in a corporate environment, showcasing organizational and multitasking abilities.
Required Competencies
Candidates should demonstrate the following competencies:
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Leading and Communicating: Ability to lead initiatives and communicate effectively with diverse teams.
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Collaborating and Partnering: Skilled in working collaboratively with colleagues and external partners to achieve common goals.
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Managing a Quality Service: Commitment to delivering high-quality administrative support and services.
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Delivering at Pace: Capacity to work efficiently and meet deadlines in a fast-paced environment.
Salary and Benefits
The position offers a competitive monthly salary of USD$1,576.87. In addition to the salary, the British High Commission provides learning and development opportunities, both formal and informal. Employees may also receive training for official travel within Nigeria, including first aid and travel planning.
Working Hours
This is a full-time position with standard office hours from Monday to Friday. While the role is primarily office-based, there may be occasional flexibility to work from home. Some evening and weekend work may be required to support the DHC and wider High Commission functions.
How to Apply
Interested and qualified candidates are encouraged to apply by the application deadline. Please ensure that your application includes a comprehensive CV and a cover letter detailing your relevant experience and skills.
Note
This Personal Assistant role at the British High Commission Nigeria offers an exciting opportunity to contribute to the diplomatic mission and gain valuable experience in an international setting. If you possess the required qualifications and skills, we encourage you to apply and become part of a dedicated team working towards strengthening UK-Nigeria relations.
